How a 50-person Pune IT team
switched from Keka to Clan.
Custom software for US and EU clients. Eighteen months on Keka Strength. Still paying for Trello. They cut the stack to one login and dropped ₹9,389 a month.
Same migration we run for every Keka team. Employee records, leave balances, payroll history.
The snapshot
50
people · Pune IT services
1 day
HR go-live after the Keka export
₹4,450
Clan Growth / month, 50 active
−₹9,389
vs Keka Strength + Trello
On Keka Strength
- ✗ Strength at ₹12,999/month — they needed OKRs; Foundation did not include them.
- ✗ No native project management, so every delivery team still lived in Trello (₹840/month).
- ✗ No WhatsApp. Employees would not open the Keka app for leave, so approvals stayed in a group chat.
- ✗ Billed for total headcount, including people on notice and unpaid leave.
- ✗ HR in Keka. Delivery in Trello. Nobody had one view of who was on a project this week.
On Clan Growth
- ✓ ₹4,450/month for 50 active employees. Notice-period seats drop off the bill automatically.
- ✓ Client projects, tasks, and deadlines sit next to attendance and leave — Trello cancelled in week two.
- ✓ Leave requested and approved on WhatsApp. Salary slips land there on payday.
- ✓ OKRs and 1:1s included — the reason they had paid for Strength in the first place.
- ✓ One login. HR and delivery leads finally look at the same roster.
Why they left
Keka did payroll. It did not run the company.
They moved onto Keka because Excel and a biometric machine were not going to survive a 50-person services bench. Foundation covered leave, attendance, and payroll. Six months in they upgraded to Strength for OKRs. The invoice went to ₹12,999 and stayed there — Keka's floor for a team this size, even though they were nowhere near 100 employees.
Delivery never left Trello. Keka Growth adds project expense tracking, not tasks, so the extra ₹3,000 to climb from Strength to Growth would not have killed Trello anyway. Two tools, two logins, two versions of who was free this week.
The break was leave. Engineers would not open Keka from a client site. Approvals sat in WhatsApp, then someone typed them into Keka before payroll. They were paying Strength prices to re-enter data they already had in a chat.
The monthly bill, 50 people
Keka Strength (OKRs, no projects): ₹12,999/mo
Trello Business (client projects): ₹840/mo
Stack they were actually running: ₹13,839/mo
Clan Growth (50 active): ₹4,450/mo
₹9,389/month back · ₹1,12,668/year
Keka Foundation is ₹9,999/month but has no OKRs. Strength is the fair comparison — it is what they were on. See the full Clan vs Keka feature and pricing table.
The switch
Friday export. Monday attendance.
- 1. Export from Keka — Employee master, salary structure, leave balances, and the last three months of payroll. About an hour on their side.
- 2. Map and import — Clan mapped PF, ESI, TDS, and professional tax, then loaded the records the same afternoon. Migration support is included on paid plans.
- 3. WhatsApp and Slack — Leave on WhatsApp, attendance summary on Slack, connected before close of play.
- 4. Monday they were live. First attendance in Clan. First payroll eleven days later. Trello stayed up for one sprint, then the boards were archived.
"Keka was fine for payroll. We were paying Strength prices and still running Trello for every client project. Clan is the first time HR and delivery look at the same roster."
Rutuja K.
HR Manager · 50-person IT services, Pune
On Keka and tired of the second tool?
We migrate employee records, leave balances, and payroll history. Most IT teams go live in under a day. Then look at Clan pricing against the Keka invoice you already have.