Clan Logo Clan
FREE TOOL

Leave Balance Calculator

Calculate accrued leave, encashment value, and policy compliance checks for exits and FnF settlements.

Built for HR and founders handling leave reconciliation during payroll closure, exits, and full-and-final settlements.

Employee Leave Inputs

Enter policy and employee details for an accurate balance and encashment view.

Calculator Output

Fill in inputs to calculate leave balance and encashment instantly.

What this calculator solves

  • Accurate pro-rated leave accrual from joining date
  • Quick encashment estimate using payroll-ready logic
  • Negative leave balance risk visibility before FnF
  • State baseline checks for entitlement and carry-forward
  • Team report output for HR operations and audits

Why teams use it for exits

Leave calculations often become a dispute point during employee exits. This tool gives a transparent baseline for accrued leave, encashable balance, and policy consistency before final payroll processing.

Frequently Asked Questions

How is accrued leave calculated?

The tool calculates accrual based on joining date and selected policy type (monthly accrual or annual front-loaded), then adjusts using leaves already taken.

How is leave encashment value estimated?

Encashment is estimated as encashable leave days multiplied by per-day salary derived from monthly gross salary.

Can I use this for team-level FnF planning?

Yes. After calculation, request the team report via email to use as an operational reference for broader leave settlement workflows.