Enter employee, designation, company, and employment dates to generate a formatted Indian experience certificate with auto-calculated tenure — then print or save it as a PDF.
Built for HR teams closing out an exit alongside the relieving letter and full and final settlement.
The letter preview updates as you type.
Your Company Pvt. Ltd.
TO WHOMSOEVER IT MAY CONCERN
This is to certify that Priya Sharma worked with Your Company Pvt. Ltd. as a Software Engineer in the Engineering department from the date you select to the last working day, a period of —.
During this period, we found them to be sincere, hardworking, and professional. They handled their responsibilities diligently and maintained good conduct throughout their tenure with us.
We wish them success in all future endeavours.
For Your Company Pvt. Ltd.,
Authorised Signatory
HR Department
This is a starter draft, not a legal document — have HR or legal review it and add your company's letterhead before it's signed and issued.
An experience letter and a relieving letter answer two different questions, and Indian HR teams often issue both at exit rather than picking one. The relieving letter confirms the resignation was accepted and that the employee is released from duties and dues as of a specific date — that's usually what a new employer's background check asks for first. The experience letter is the document the employee actually keeps: it certifies role, tenure, and conduct, and gets reused for years for future job applications, visa processing, or further study. Once the exit paperwork is settled, use the full and final settlement calculator for the payout, since wages, leave encashment, and bonus are due within 2 working days of the last working day under the Code on Wages. Clan's HR plans keep every exit document tied to the same employee record as payroll, so tenure and designation never have to be re-typed by hand.
An experience letter (also called an experience certificate) is a company's written confirmation of an employee's role, tenure, and conduct during employment. Unlike a relieving letter, it's usually written "To Whomsoever It May Concern" rather than addressed to the employee, so it can be produced later for a new employer's background check, a visa application, or an admission to a further-education programme.
A relieving letter only confirms that a resignation was accepted and that the employee is released from duties and dues as of a specific date — that's what most background-verification checks ask for first. An experience letter separately certifies the role, tenure, and conduct, and is the document employees actually keep and reuse for years afterward. Some companies combine both into one letter; others issue them separately — use the relieving letter generator for the release-and-dues version.
There's no single central law that names an "experience letter" as mandatory, but it's standard HR practice across Indian companies and is often written into appointment letters and exit policies. An employee who completed their notice period and settlement but wasn't issued one should raise it with HR in writing, since it's usually a policy commitment rather than a discretionary favour.
Best practice in India is to leave salary and CTC out of the experience letter entirely. Background verification for compensation is normally done separately, directly between the new and previous employer or through a verification agency, with the employee's written consent — putting a specific number on a document the employee can freely photocopy and share creates a confidentiality risk with no real upside.
Company letterhead or name, the employee's full name and final designation, the exact employment dates (date of joining to last working day), a short line on conduct or performance, and a signature block from HR or an authorised signatory. Department, employee ID, and a one-line note on key contributions are common optional additions.
Yes. Use the "Print / Save as PDF" button, which opens your browser's print dialog — choose "Save as PDF" as the destination to get a PDF copy of just the formatted letter, with the form and page navigation left out.
