Enter candidate, role, CTC, and joining date to generate a formatted Indian offer letter with a Basic, HRA, and Special Allowance breakup — then print or save it as a PDF.
Built for founders and HR teams at Indian tech companies closing a candidate before payroll setup begins.
CTC is annual, in ₹. The letter preview updates as you type.
40% is the common default; HRA is fixed at 50% of Basic
Your Company Pvt. Ltd.
Dear Priya Sharma,
Subject: Offer of Employment – Software Engineer
We are pleased to offer you the position of Software Engineer at Your Company Pvt. Ltd., with your expected date of joining being the date you select. Your primary work location will be Jaipur, Rajasthan, subject to change based on business requirements.
Your Cost to Company (CTC) will be ₹0 per annum, structured as follows:
| Component | Monthly (₹) | Annual (₹) |
|---|---|---|
| Basic Pay | 0 | 0 |
| House Rent Allowance (HRA) | 0 | 0 |
| Special Allowance | 0 | 0 |
| Total CTC | 0 | 0 |
Your notice period during and after confirmation will be 60 days, as per company policy. This offer is subject to your employment agreement, company policies, and any pre-joining formalities communicated separately.
Please sign and return a copy of this letter to confirm your acceptance. We look forward to having you on the team.
Sincerely,
Your Company Pvt. Ltd.
HR Department
This is a starter draft, not a legal document — have HR or legal review it and add your company's specific clauses before sending it to a candidate.
Candidates rarely negotiate on CTC alone — a large Basic percentage changes take-home pay, PF contribution, and gratuity eligibility later, so showing the split upfront avoids a dispute after joining. Use the salary calculator to show a candidate their exact in-hand pay after PF, ESI, and professional tax before they sign. Once they're on payroll, Clan's payroll plans carry the same Basic/HRA structure through every payslip automatically.
Company and candidate details, the designation offered, CTC broken into Basic Pay, HRA, and Special Allowance, the joining date, notice period, work location, and a signature line for acceptance. Larger companies also add probation terms, reporting manager, and confidentiality clauses.
This generator uses the common Indian offer-letter convention of Basic Pay as a percentage of CTC (40% by default, adjustable) with House Rent Allowance at 50% of Basic, and the remainder shown as Special Allowance — the same default Basic percentage used in Clan's salary calculator. Your company's actual policy may use a different split.
No. This is a starter draft, not a legal document. Have your HR or legal team review it and add company-specific terms — probation period, bond or notice clauses, background-check conditions — before it goes to a candidate.
Most Indian tech companies specify 30, 60, or 90 days depending on seniority and role criticality. Enter whatever your company's policy states to see it reflected in the generated letter — there is no single statutory default for private-sector notice periods.
Yes. Use the "Print / Save as PDF" button, which opens your browser's print dialog — choose "Save as PDF" as the destination to get a PDF copy of just the formatted letter, with the form and page navigation left out.
This tool drafts the offer letter itself, for a candidate before they join. The salary calculator shows an existing employee's in-hand pay after PF, ESI, and tax deductions, and the salary slip generator produces a monthly payslip once someone is already on payroll. For onboarding policies to send alongside the offer, see the HR policy template generator.
