Enter employee, designation, company, and last working day to generate a formatted Indian relieving letter with auto-calculated tenure — then print or save it as a PDF.
Built for HR teams closing out a resignation, alongside the full and final settlement.
The letter preview updates as you type.
Your Company Pvt. Ltd.
To,
Priya Sharma
Software Engineer, Employee ID: EMP1023
Subject: Relieving Letter
Dear Priya Sharma,
This is to confirm that your resignation from the position of Software Engineer at Your Company Pvt. Ltd. has been accepted, and you stand relieved of your duties and responsibilities with effect from your last working day.
You joined us on the date you select, completing a tenure of — with Your Company Pvt. Ltd..
You have served your notice period in full, as per company policy.
We confirm that all company property in your possession has been returned and there are no dues pending from either side as of your last working day. Your full and final settlement will be processed separately as per company policy.
We wish you the very best in your future endeavours.
Sincerely,
Your Company Pvt. Ltd.
HR Department
This is a starter draft, not a legal document — have HR or legal review it and add your company's exit-policy clauses before it's signed and issued.
A relieving letter and an experience letter answer two different questions, and mixing them up is a common gap in an Indian HR exit packet. The relieving letter only confirms that the resignation was accepted and that the employee is released from duties and dues as of a specific date — it's what most background-verification checks from a new employer actually ask for. An experience letter separately certifies the role, tenure, and conduct. Settle the numbers side of the exit first with the full and final settlement calculator, since wages, leave encashment, and bonus are due within 2 working days of the last working day under the Code on Wages. Clan's HR plans keep exit documents tied to the same employee record as payroll, so nothing has to be re-typed by hand.
A relieving letter is the previous employer's written confirmation that an employee's resignation was accepted and that they have been released from all duties, responsibilities, and dues as of a stated last working day. Most companies ask for it from a new hire's previous employer during background verification, even though it isn't proof of performance the way an experience letter is.
A relieving letter only confirms the release date and that dues are settled. An experience letter separately certifies the role, tenure, and conduct during employment, and is often needed for future job applications or visa processing. Some companies issue one combined document; others issue both separately.
There's no single central law that names a "relieving letter" as mandatory, but it's standard HR practice built into most employment contracts and exit policies, issued once exit formalities are complete. An employee who doesn't receive one despite completing notice and settlement should raise it with HR in writing, since it's usually a policy commitment, not just a courtesy.
In most companies the relieving letter is issued around the last working day itself, separate from the settlement payout. The settlement follows its own statutory timeline — wages, leave encashment, and bonus are due within 2 working days of the last working day under Section 17(2) of the Code on Wages, 2019, while gratuity keeps a separate 30-day window. Use the full and final settlement calculator to work out that payout.
The relieving letter can still be issued — it typically notes that the notice period was reduced or waived by mutual agreement, or that a shortfall was recovered from the final settlement instead. Use the notice-period recovery figure from the full and final settlement calculator if pay was deducted for an unserved notice period.
Yes. Use the "Print / Save as PDF" button, which opens your browser's print dialog — choose "Save as PDF" as the destination to get a PDF copy of just the formatted letter, with the form and page navigation left out.
