Enter employee, joining date, probation length, and CTC to generate a formatted Indian probation confirmation letter — then print or save it as a PDF.
Built for HR teams confirming a hire once probation ends — the confirmation date and any CTC revision are calculated automatically from what you enter.
CTC is annual, in ₹. The letter preview updates as you type.
Replaces the shorter probation notice period from the appointment letter
Enter the same figure in both if there's no change on confirmation
40% is the common default; HRA is fixed at 50% of Basic
Your Company Pvt. Ltd.
Dear Priya Sharma,
Subject: Confirmation of Employment – Software Engineer
This is to confirm that you have successfully completed your probation period at Your Company Pvt. Ltd., which began on the date you select and concluded on the computed date. Based on your performance and conduct during this period, we are pleased to confirm you in the permanent role of Software Engineer, reporting to Rohan Mehta, effective the computed date.
With this confirmation, the notice period required to end your employment — by either you or the Company — changes to 60 days, replacing the shorter probation notice period stated in your original appointment letter.
Your Cost to Company (CTC) is confirmed at ₹0 per annum, structured as follows:
| Component | Monthly (₹) | Annual (₹) |
|---|---|---|
| Basic Pay | 0 | 0 |
| House Rent Allowance (HRA) | 0 | 0 |
| Special Allowance | 0 | 0 |
| Total CTC | 0 | 0 |
All other terms of your appointment letter dated the date you select remain unchanged and continue to apply.
We look forward to your continued contribution to Your Company Pvt. Ltd. as a confirmed member of the team.
Sincerely,
Your Company Pvt. Ltd.
HR Department
This is a starter draft, not a legal document — have HR or legal review it against your own appointment letter and standing orders before it's signed.
Confirmation is the point where the shorter probation notice period in the appointment letter gives way to the longer one that applies for the rest of the employee's tenure — getting that date and figure documented in writing avoids disputes later, especially if the employee eventually exits and a full and final settlement depends on which notice period applied. Once confirmed, Clan's HR plans carry the updated designation, notice period, and CTC structure through every payslip automatically, so it never has to be re-typed.
There's no single central law that names a "probation confirmation letter" as mandatory by that title. But most certified standing orders and company probation clauses require the employer to notify the employee in writing when probation ends — either confirming or extending it — because the notice period, and sometimes the compensation, change from that date. Treat it as required by your own policy and appointment letter terms, not a decorative formality.
It depends entirely on what your original appointment letter's probation clause says, not on a blanket statutory default. Some appointment letters state that employment is deemed confirmed automatically if no action is taken by the end of probation; others require explicit written confirmation before the longer post-confirmation notice period takes effect. Check that clause before assuming either way.
The appointment letter is issued at joining and sets the initial terms, including the probation period and its shorter notice period. The confirmation letter is issued once probation is successfully completed — it formally moves the employee to permanent status, switches the notice period to the longer post-confirmation figure, and states any compensation revision, while everything else in the original appointment letter continues to apply.
Yes. If performance hasn't met the bar by the probation end date, most Indian companies issue a separate probation extension letter for one further review period rather than a confirmation letter. This tool drafts the confirmation letter only — an extension needs its own document with a new review date, which this generator doesn't cover.
No. Gratuity eligibility is counted from the original date of joining, not the confirmation date — 5 years of continuous service under the Payment of Gratuity Act, or 1 year for fixed-term employees who joined on or after 21 November 2025 under the Labour Codes. Confirmation changes the notice period and employment status, not the gratuity service-length clock. Use the gratuity calculator to check eligibility and payout.
Yes. Use the "Print / Save as PDF" button, which opens your browser's print dialog — choose "Save as PDF" as the destination to get a PDF copy of just the formatted letter, with the form and page navigation left out.
This confirmation letter is issued mid-tenure, typically 3 to 6 months in, when probation ends successfully. The relieving letter and experience letter are issued at exit, years later in most cases — a different stage of the same employment lifecycle, not an alternative to this one.
